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August 25, 2020 by Tanya Aquino

5 Things You Must Know to Safeguard Your Business’ Email Accounts

emails on a phone

Businesses should have professional work emails to serve as a way for potential clients to contact you. Although some owners operate using their own personal account, having a work email account catered specifically for business interactions gives it legitimacy and a note of professionalism.

Little do you know, these same emails are also unwillingly open to threats involving cyberattacks aimed at stealing your data. Any wrong move can end up with you losing everything you’ve worked hard to achieve.

To help safeguard your company from online danger, read on further below.

You Should Expect Mistakes to Happen

Filtering the junk email you receive, to prevent them from spamming your inbox, is simply not enough to safeguard your business from the risks of the online world. After all, many of these dangerous emails come from talented hackers providing malicious content to steal your data. One small mistake can end up with a clumsy employee accidentally accessing these malicious links, causing you to lose control of your business information.

To avoid losing your data, apply secure technology that can carefully supervise and eliminate errors. These modern security solutions include clearing auto-fill information on untrusted domains, avoiding automatic deciphering of vulnerable messages, disabling pop-up ads, flagging unknown emails, and filtering email attachments. 

You Should Condition Your Team

As the proprietor, you should ensure to alert your employees regarding the plausible risks that can enter the business through online platforms. They have their work emails, so they’re open to acquiring email threats as well!

The moment they come across suspicious activities, teach them to secure verification methods, including studying the domain name, web address, and sender’s email address. Even simple checks, such as checking for typographical errors and fact-checking content, could prove beneficial towards your business’ security.

Focus on your employees who have the authorization to handle your business’ private information, customer data, and financial documents. Because of the sensitive information they hold, they are likely to be targeted next by ill-willed individuals.

You Should Develop a Policy

Developing an information retention policy for your business allows you to keep your vital records for a certain period and legally get rid of it when prompted. If your business is required to retain these due to federal, state, or industry-related regulations, it’s best to seek help from an official counselor. 

An information schedule increases your protection, especially with factors like managing costs, improving productivity, and handling regulatory compliance are involved. It’s necessary to maintain the division between permanent documents and information, which you can dismiss anytime to avoid risks.

You Should Consider Verifying Your Files

Suppose you’ve got a prosperous business or a start-up company that has a reasonable amount of investment. In that case, you must be aware of the risks of ransomware and phishing. 

In a gist, ransomware is when a hacker compromises your system to force you to pay ransom to regain access to your system. On the other hand, phishing is a practice involving fraud that lures unknowing users to give up their sensitive data.

Although educating your employees on potential danger is useful, it isn’t enough to ensure that none of these ill-willed attacks will work. An excellent method of avoiding attacks is file integrity monitoring, which alerts admins in case someone attempts to access unauthorized information without your knowledge or tries to put your business at risk.

You Should Prepare for the Worst

You can receive any form of potential threat via email. Someone might trick you into transferring money or end up robbing your company data. They could spy on you over the internet or through compromised devices and workspaces, watching your every move without your knowledge. 

You could also be unintentionally introducing malware into your system by clicking on false advertisements and seemingly harmless marketing materials, further deteriorating your business’s defense. 

By making yourself more knowledgeable of the potential risks, you can better secure your business from the threats of the online world.


It’s always good to be one step ahead of any situation. Prepare your business for possible threats rather than waiting to come face-to-face with real danger without a contingency plan. With the advice we’ve given above, we hope your organization will decrease the likelihood of risking your safety the next time you come across junk emails. 

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