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August 11, 2020 by Tanya Aquino

5 Mistakes Businesses Commit When Backing up Their Data

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Over the years, business data has become vulnerable to hackers and other forms of cybersecurity threats. Because of this, you need to ensure that your business has an excellent backup approach that will protect all of your files and ensure superior cybersecurity and that they are managed and handled correctly. As a company, one of your main objectives is to back up your data so that they are always secured.

There are many methods and techniques when it comes to protecting company files, and it’s possible that you’re not doing them correctly. In this article, we will share five of the most common backup mistakes that you’re probably making when backing up your business data and how you can avoid them:

Failure To Protect Off-Site Data

Many employees often work outside the office yet still have access to the organization’s system, data, and information. For this reason, the data that is stored on their system must be protected as well, or it could compromise the security of the entire company. However, many companies tend to overlook this part, which are why there remains to be a growing number of security breaches in company systems.

As a business owner, you can provide your employees with security measures, such as antivirus protection, firewalls, email encryption software, and virtual private networks. This is to ensure that your business data is secured at all times.

Failure To Back Up Data Regularly

In business, the amount of data you store will continue to grow over the years because you add, update, and remove data frequently. In fact, these changes require regular backups to ensure that they are secure, protected, and safe. When it comes to identifying how often you have to back up your data, look into the amount of information that you produce every day, and make sure that you have a daily backup plan as well.

Failure To Use the Right Backup Method

There are various backup methods you can employ to secure your data, such as external hard drives. Nevertheless, keep in mind that there’s no one-size-fits-all solution when it comes to backing up your data because it all comes down to your preferences. This is why you should choose a method that will suit your company’s needs and will provide you with maximum protection and security.

Failure To Have More Multiple Backup Approaches

If you only store your files in a single location, then you’re setting yourself up for disaster. It is essential to disperse data across various locations to prevent data loss from viruses, human errors, and hackers.

The 3-2-1-1 is a popular rule when it comes to company data backups, in which it requires having three copies of specific business data that are stored in different places and two different media to store backups. Then, one copy should be saved on-site, and another one off-site.

Failure To Test The Backup

When you have your backup set up and ready to use, does it mean that it will actually work? Some individuals would set up a backup and leave it at that, only to find out later on that it doesn’t work the way they thought it would. Before you finalize a backup system for your organization, be sure to test it first by running regular tests to ensure that it works and that you know how to use it the right way.


When a company slip-up involves data backups, the consequences can be catastrophic. That is the reason you shouldn’t let a data backup error ruin what you’ve worked hard for. In this article, you have learned the five common mistakes that you should avoid ensuring that you’re using the right backup approach, method, and techniques to secure your company files.

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